An audio guestbook is a unique and personal way to capture memories and messages from your guests. However, getting guests to participate can sometimes be a challenge. In this article we would like to outline some tips and tricks to encourage your guests to leave you a message in your audio guestbook.
Make Your Audio Guestbook Accessible.
If you take nothing else from these ideas, make a note of this one its the most important part to obtaining as many messages as possible for your guestbook.
Signage is be a big player in helping guests understand how to use and what the audio guestbook actually is. (Most people will be seeing one of these for the first time!)
Placing the audio guestbook on a presents table is a good spot to ensure guests will see it and the more people that see it the more recordings you will get. However if this is near the DJ who is blasting your favourite music. Granny Janice is probably not going to use it as it will be too loud.
Some venues have quiet spots or waiting areas this can create a great atmosphere for your guests to record their messages. Make sure its clear where the audio guestbook is, if its too far away your guests might not find it.
Placement depends on your event layout but it’s important to make sure allot of people will see it. The more visible your audio guestbook is the more chances you have to capture some amazing memories.
Provide Audio Guestbook Prompts.
Give your guests some ideas and prompts to help them get started. Ask them to share a special memory or offer words of wisdom. You could also ask them to sing a song or share a joke.
The most common questions people have when they pick up the phone is “what do I say?”
Giving prompts will answer that question and then your a step closer to having more recordings.
Prompts can be mixed together with signage too. The DJ can announce you have an audio Guestbook. You can mention a joke during a speech and use that to say if you have any jokes for us please leave them on our audio guestbook! We would love to hear them all.
Another good way to use prompts is on custom made wedding cards these are like business cards and feature details of your wedding day. You use these cards to say please leave us advice, feedback or a joke on our audio guestbook before you leave.
The Guestbook Once Its Gone Its Gone.
Let guests know that they have a certain amount of time to leave a message. This creates a sense of urgency and motivates guests to participate before it’s too late.
Remind guests with announcements from the DJ ” Don’t forget to leave the lovely couple a message on the audio guestbook once it’s gone it’s gone.”
Reminding people the audio guestbook will be gone is a great motivator. Companies including us do it all the time, ever seen “while stocks last” “only 2 left” “Offer ends dd/mm/yy” these are all time driven deadlines. You can use the same tactic to motivate guests to leave you a message.
An Interactive Guestbook Made More Interactive.
Similar to the business cards idea mentioned earlier you could create tokens for each of your guests with there name on.
These tokens can be placed on the tables, when they leave you a message they place the token in a box. The box could have lines on it with milestones like “Empty Mailbox”, “Few Wonderful Messages”, Lots Of Happy Memories” etc as the tokens fill the box each line will be met.
Encourage guests to interact with each other while recording their messages. Ask them to respond to each other’s messages or to collaborate on a group message.
After the event, tell guests you will share the audio guestbook recordings with them. This will show them how much their messages mean to you, and encourage them to want to leave a message. No one wants the knowledge of everyone else knowing they didn’t leave you a message.
Audio Guestbook Bullet Points To Takeaway
- Ask DJ To Announce You Have An Audio Guestbook
- Business Cards Printed With Prompts
- Make It Accessible
- Make It Visible
- Interactive Games To Encourage Use
- Share Messages With Guests After The Event
- Remind Guests Once Its Gone Its Gone
In Conclusion
In conclusion, an audio guestbook is a unique and personal way to preserve the memories of your special day. By making the process easy, comfortable, and interactive, you can encourage your guests to participate and leave a lasting message. The finished product will be a cherished keepsake that you can revisit for years to come. Oh and if you didn’t know we sell and hire Audio Guestbooks.
An audio guest book is a great idea.
Thank you for writing this post!
Good job explaining everything. Enjoyed reading it.